How to choose the right CMS for your web portal?

Curious to know about How to choose the right CMS?

Before we discuss about how to choose the right CMS for your website or web portal development, lets us give you some brief about CMS.

The right CMS can make all the difference in decreasing or increasing accuracy, efficiency and productivity. For your organization, when it comes to select a Web CMS, then there is not a one choice but a lot which needs to select it right.

Plenty of companies seen as plateau because their CMS can’t keep up with their growth or ambitions that sounds like a moot point. Over your CMS, you can’t switch with the fact a button flick which makes your choice more important. Your content marketing campaign is your CMS chassis and your content doesn’t impact if it can’t manage and display content in right as it deserves.


Content Management System’s overview

Using CMS, search and archive digital contents can create, manage, distribute and publish which is at its core in organizations.

Nowadays, CMS is broadly used for handling Intranets, content on websites, portals, controlling the navigation, structure, appearance, and learning management solutions.

Content Management System is typically used for controlling the structure, appearance and navigation, managing the content on websites, portals, Intranets which are shown to end user.

Your organization can bring following benefits by using an effective CMS:

  • Across the system, maximize consistency
  • Web content authoring process with a more streamlined
  • Better site navigation with navigation features
  • Faster turnaround for new pages, changes and updates
  • Reduced duplication of information and errors
  • Improved flexibility of your organization
  • Increased security of your system
  • One platform with a greater capacity for growth
  • The costs for system maintenance reduced
  • Decentralized authoring


Additive benefits are offered by CMS according to the type of solution which is deployed. For example: Online self-manage customers’ accounts to empower them, easily push new marketing campaigns, optimize web-pages to maximize sales and much more, these kind of additional benefits through a CMS allows marketers to take an additional advantages for managing websites.

Every year, your website evolves changes by adding and deleting information of your products, campaigns, services and other including structures and styles also updated. Your website can quickly become inaccurate, dis-organized and out of date without using a CMS. To find things, and its overall appearance can become harder to stale and also unfashionable. Similar issues are encountered for portal or learning management solutions and an Intranet.


What features you need to consider to choose the right CMS for your Web Portal?

In the market, there are various options for CMS each comes with their own capabilities and strengths. For choose the right CMS its best approach is to understand your organization needs from a CMS by identifying a detailed discovery stage. End users as well as interviewing administrative users involved. For example: to know what features your managers from each department teams would be interested in using if you might interview. About your legacy system, what you like and dislikes, thus use Intel to compile a list of must have features vs. nice to have features, depending on cost features may or may not be included.

When choose the right CMS for your web portal, the following features and elements you need to consider:

CMS should be offer re-usability of Content

When creating and maintaining new content, a template effect saves times because it has ability to offer re-usability. Search engine related penalties and duplicate content is also minimized with it. A couple of examples are available such of them are Nested Master Pages and Master Pages. With content elements and other features can help to reused contents like Embedded Articles and Content Tags.

CMS should be Customizable

Simply a standard one size fits for all solution doesn’t offered by the best content management system but it has ability to customized also flexible according to your needs by the vendor. For example: If you need a college management calendar with specific features that comes with their specific needs, then for this platform vendor should be able to provide custom developed feature.

CMS offers Multi-site Capabilities and security

To run portals, Intranet and multiple websites and many more can be offered by the best content management systems all from one central platform.

Compatible with your Web Standards and scalable architecture

A clean, semantic HTML and accessible content can be produced by a CMS that you will want from it.

The system should be able to spread multiple web servers, load balanced, under pressure without faltering and cluster aware. For the addition of new features, functions and users, it should be scalable with your needs to grow your organization.

CMS should be Multilingual and Extensible

To handle any system language or software at the back ends and front ends, your system should be able.

Your CMS should easily integrate and extend with your existing system suchlike business intelligence systems, marketing automation and CRMs, and for this it must have a mature API or SDK.

Dynamic Search Function

If your high quality tool isn’t fit with your system like comprehensive search engine, then you should go for purchase a tool that is all perfect to your work.

Built In best practices

For compliant with accessibility standards, SEO and for the rewriting of URLs, the best management systems are optimized. By a robust automated metadata framework, your content should be robust that replaces manual management information.

CMS should provide Optimal Usability

By being user friendly, the system should strike a balance but not too oversimplified. For non-tech users and creating easy content, it should have drag-and-drop WYSIWYG layouts and to modify HTML and CSS for advanced users also included.

Use of a Documentation and Support

With user guides, appropriate documentation and accessible technical support should be backed up using your CMS.

Version Control

A tremendous amount of time and extra work effort can be saves by an optimal version control system because it just not about trace-ability and audit trails. For example: Effort for a current rounded work is lost or saved in an incorrect management with previous versions of a document as you can revert back.

For mostly business scenarios considering all of these elements are essential suchlike in IT, sales, marketing, and more. If a CMS is able to meet your needs, then it helps to increase flexibility and decrease your maintenance cost.


Strive to find a right CMS that fits all your needs and integrate to your existing system with business intelligence systems, marketing automation and CRMs. If you are looking for developing a Content Management System for your organization, then go into the PAPASIDDHI. If you need any direction/suggestion, then you can also get an expert advice, by contacting us at:

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